Notice of Privacy Policies

Stebbins Dental Studio Notice of Privacy Practices

Updated February 16, 2026

THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

We are required by law to maintain the privacy of protected health information, to provide individuals with notice of our legal duties and privacy practices with respect to protected health information, and to notify affected individuals following a breach of unsecured protected health information. We must follow the privacy practices that are described in this Notice while it is in effect. This Notice takes effect February 16, 2026 and will remain in effect until we replace it.

We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such changes are permitted by applicable law, and to make new Notice provisions effective for all protected health information that we maintain. When we make a significant change in our privacy practices, we will change this Notice and post the new Notice clearly and prominently at our practice location, and we will provide copies of the new Notice upon request.

You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this Notice.

How We May Use and Disclose Health Information About You

We may use and disclose your health information for different purposes, including treatment, payment, and health care operations. Some information, such as HIV-related information, genetic information, alcohol and/or substance use disorder treatment records, and mental health records may be entitled to special confidentiality protections under applicable state or federal law.

Treatment

We may use and disclose your health information for your treatment. For example, we may disclose your health information to a specialist providing treatment to you.

Payment

We may use and disclose your health information to obtain reimbursement for the treatment and services you receive from us or another entity involved with your care. Payment activities include billing, collections, claims management, and determinations of eligibility and coverage.

Healthcare Operations

We may use and disclose your health information in connection with our healthcare operations, including quality assessment and improvement activities, training programs, and licensing activities.

Individuals Involved in Your Care

We may disclose your health information to family members, friends, or other individuals identified by you who are involved in your care or payment for your care.

Public Health & Legal Requirements

We may disclose your health information as required by law and for public health activities, including disease prevention, reporting abuse or neglect, product recalls, and notifying individuals who may have been exposed to disease.

National Security & Law Enforcement

We may disclose PHI to military authorities, federal officials, correctional institutions, law enforcement officials, or the Secretary of the U.S. Department of Health and Human Services when required.

Research

We may disclose PHI to researchers when their research has been approved by an institutional review board and privacy protections are in place.

Substance Use Disorder (SUD) Treatment Information

If we receive information from a substance use disorder treatment program covered by 42 CFR Part 2, we will use and disclose that information only as permitted by law and by your consent.

Other Uses and Disclosures

Your written authorization is required for most uses and disclosures of psychotherapy notes, marketing purposes, and the sale of PHI. You may revoke authorization at any time in writing.

Your Health Information Rights

Access

You have the right to inspect and obtain copies of your health information. Requests must be made in writing.

Accounting of Disclosures

You have the right to receive an accounting of certain disclosures of your health information.

Right to Request Restrictions

You may request restrictions on certain uses and disclosures of your PHI. We are not required to agree except in limited circumstances.

Alternative Communication

You may request that we communicate with you by alternative means or at alternative locations.

Amendment

You may request that we amend your health information if you believe it is incorrect or incomplete.

Right to Notification of a Breach

You will receive notification if a breach of your unsecured protected health information occurs.

Questions and Complaints

If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.

Privacy Official Contact Information

Mandrea Stebbins, DMD
Phone: (406) 862-3503
Fax: (406) 862-4889
Address: 401 Baker Ave, Whitefish, MT 59937
Email: beautifulsmiles@stebbinsdentalstudio.com

Spanish Version — Aviso de prácticas de privacidad

ESTE AVISO DESCRIBE LA FORMA EN QUE SE PUEDE UTILIZAR Y DIVULGAR SU INFORMACIÓN DE SALUD Y CÓMO PUEDE ACCEDER A ELLA. REVÍSELO DETENIDAMENTE.

La ley nos exige que mantengamos la privacidad de la información de salud protegida y que notifiquemos a las personas afectadas por accesos no autorizados a información no asegurada.

Podemos usar y divulgar su información de salud para tratamiento, pago y actividades de atención médica, según lo permitido por la ley.

Usted tiene derecho a acceder, solicitar enmiendas, solicitar restricciones y recibir notificación de accesos no autorizados.

Nuestro Funcionario de Privacidad:
Mandrea Stebbins, DMD
Teléfono: (406) 862-3503
Fax: (406) 862-4889
Dirección: 401 Baker Ave, Whitefish, MT 59937
Correo electrónico: beautifulsmiles@stebbinsdentalstudio.com